3 Ways To Organize Wedding Guests

Where do I sit?

— Your Wedding Guest

Guest Seating At A Wedding Reception

When guests arrive to your wedding, the above quote will most certainly be one of the first questions to come to mind. Seating arrangements differ depending on culture, religious practices, personal tastes, and logistics. This article will offer some tools and suggestions, but be aware that there is no one size fits all solution.

Wedding seating charts, dinner table number cards, and visuals on button flair will be examined with examples provided. For some weddings, one method will be enough while for others it might be desired to use a combination of all three.

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Wedding Button Flair

A button or flair can be easily and safely pinned to a guest’s clothing. Though they are small in size, with a proper visual, one can easily identify whether this guest should be sitting among the bride’s side or the groom’s side. These buttons work for both family and friends.

Button identifying bride’s guest

Search Accessories & Buttons or check out the Wedding Flair Collection at zazzle.com/weddingbutler

Search Accessories & Buttons or check out the Wedding Flair Collection at zazzle.com/weddingbutler

Bride’s Guest Flair

You can buy a button with a pre-existing identifying image for the bride’s guests or you can create your own.

For example, in the image to the right is a wine glass shaped and colored in the image of a typical bride with a pink background. A guest wearing this pin would be easily identified as being a guest of the bride.

One could go even further to add an icon or text to distinguish the bride’s guest as being a friend or relative.

Button identifying groom’s guest

Search Accessories & Buttons or check out the Wedding Flair Collection at zazzle.com/weddingbutler

Search Accessories & Buttons or check out the Wedding Flair Collection at zazzle.com/weddingbutler

Groom’s Guest Flair

You would do the same thing here as you did for the Bride’s Guest Flair, just with a different visual.

The photo on the right shows a traditional example.

Use contrasting colors when designing for the bride and groom sides so that the visual cues are clear from even a casual glance.

Wedding Seating Charts

Seating charts are the clearest and most obvious way to organize the seating arrangements of your guests. Some seating charts are categorized by table number, others use an alphabetical list of last names. Decide what fits best for you and make sure your design works with it.

Having a couple of these posted around the banquet hall or at the guest sign-in table will allow guests quick access. Guests will not only use these to find their seats, but it is a great way for people to find others in order to connect or make introductions. After the reception, these can also be parting gifts or favors having been signed by the bride and groom.

Modern and Monogrammed

Search Accessories & Posters or check out the Table Number Cards Collection at zazzle.com/weddingbutler

Search Accessories & Posters or check out the Table Number Cards Collection at zazzle.com/weddingbutler

Modern Seating Chart

On the right is a photo of a wedding seating chart that has a modern look and style to it. This particular example assumes a reception with 10 tables allowing 8 to 16 guests per table. Of course, at the Zazzle store, you will be able to customize these elements as well as the monogram, couple’s names, and wedding date.

Wedding Table Number Cards

Number cards on wedding tables don’t have to look like a fast food prop. With the right design, a table number’s card can stand out as a bold, stylish, and useful tool for your guests to find their tables. You can treat a number card as part of the decorations on a table. They can be paired up with flower arrangements, bottle of wine, or perhaps candles. Your guests might actually fight over who gets to keep the wedding table number card as a souvenir. Have it signed by the bride & groom as well as their fellow table guests for a memorable keepsake.

Black & Red Calligraphy Design

Search Accessories & Cards or check out the Table Number Cards Collection at zazzle.com/weddingbutler

Search Accessories & Cards or check out the Table Number Cards Collection at zazzle.com/weddingbutler

Classic Number Card

The photo on the right is an example of a beautiful table number card. Its traditional style with calligraphy font and bold red color will definitely stand out in a wedding reception. The design includes the wedding couple’s names and the wedding date on the card.

What lies behind us, and what lies before us are tiny matters compared to what lies within us.

— Ralph Waldo Emerson

Putting All Three To Work During The Wedding Reception

Now that you are familiar with these 3 methods, let’s explore how a wedding planner might use all three to their advantage. Remember this is just an example, for your own wedding reception, you can decide what makes sense to use.

With the button flair, the key is to order a little more than you think you’ll need. Don’t worry, these can always be handed out as wedding favors if there are more buttons than guests. Make sure to have an appropriate amount for each side of the family. Guests are not always evenly distributed between bride and groom. Have a bowl of both button types near the guest sign-in table so that they can pick up a couple and pin it to themselves immediately upon arrival. People will naturally look at what other guests’ flair look like providing great opportunities to break the ice, mingle, or gather with your appropriate group.

Next, if you’ve ordered a couple of wedding seating charts then they should be placed in a couple of high traffic areas. Put some on the walls near the entrance to the dining hall or have one next to the guestbook. You’ll want more than one to avoid a crowd of people trying to figure their assigned tables. Once everyone has been seated, you might want to have a helper collect the seating charts to be reused as favors, game prizes, or other souvenirs.

Finally it will be important to have your wedding table number cards placed and displayed at all tables. When customizing your number cards online, you’ll want to make sure that the table number is large and easily read from afar. Pick an appropriate design to reinforce the fact that these tables are at a wedding reception and that your guests are NOT waiting for a fast food order.

Working all 3 of these elements together will help your wedding reception run smoothly and allow guests to settle down quickly. Keep the chaos out of your wedding and get organized.

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